As part of Work Package 2 (Impact Maximisation and Outreach) and, more specifically, Task 2.3 (Open Community, Synergies & Standardisation), the MOTIVATE XR consortium organised a webinar to present the project’s tools to members of the BeyondXR Cluster. This session served as a central activity for Deliverable D2.7, marking a key milestone in the project’s strategy to build an open, engaged, and informed XR community around MOTIVATE XR.
The event acted as a bridge between the project’s earlier workshop work – particularly the Bridging Value session – and the transition toward pilot deployment. It provided an opportunity to showcase technical progress, involve external stakeholders, and gather focused feedback that will directly support the refinement of tools and methods in the upcoming phases.
This blog post summarises the rationale, structure, and outcomes of the webinar, placing it within the broader objectives of WP2 and highlighting its contribution to community-building and cross-project collaboration across the European XR ecosystem.
From “Bridging Value” to the Beta-Phase Webinar
Setting the Stage
Earlier in the project, the Bridging Value workshop helped surface a number of critical issues related to XR adoption, especially in organisational contexts where users may be required to adopt a technology they did not choose themselves. Stakeholders highlighted the need for clearer onboarding experiences, better integration with existing workflows, more intuitive authoring processes, and stronger alignment between user needs and organisational goals.
These insights shaped the direction taken during the beta phase of MOTIVATE XR. They underscored the importance of building tools that:
- Simplify XR content creation,
- Reduce operational errors,
- Enable collaboration between technical and non-technical users, and
- Support real-world deployment in diverse industrial environments.
The webinar with the BeyondXR Cluster represented the natural continuation of that journey – moving from conceptual reflection to practical demonstration.
Purpose of the Webinar: Advancing Task 2.3
The webinar fulfilled several complementary objectives defined under Task 2.3:
- Showcase the current status of the tools, highlighting what is functional, what is evolving, and how these tools support broader project goals.
- Engage with the wider XR community, especially members of the BeyondXR Cluster whose perspectives are valuable for benchmarking Motivate XR’s approach.
- Promote synergies with other European XR initiatives, fostering cross-project learning and early-stage alignment in how XR authoring, training, and content deployment are approached.
- Collect targeted feedback, using structured survey that capture expectations, usability insights, and adoption intentions.
- Prepare the ground for a second webinar, which will shift the focus from demonstrations to real pilot applications.
This multi-layered approach ensures that beta-phase outputs remain aligned with community needs, project goals, and emerging industry practices, strengthening MOTIVATE XR’s position as a reference project for open, interoperable XR authoring.
Webinar Overview: Structure and Agenda
The session was designed to be compact, engaging, and balanced, giving each tool owner the opportunity to highlight their contributions to the MOTIVATE XR ecosystem.
In practice, due to the high level of interest and interaction during the demonstrations, the Q&A section could not be conducted during the session. However, an asynchronous process was put in place to gather feedback, ensuring that insights from the BeyondXR community could still be included in the refinement cycle for the tools.
Opening Presentation: Situating the Webinar in the Project Timeline
MOTIVATE XR coordinator Nikos Achilleopoulos from Maggioli group opened the webinar by outlining where the project currently stands, the purpose of entering the beta phase, and the value of engaging with the BeyondXR Cluster at this point in time.
He emphasised three central themes:
- Transparency: showcasing progress and discussing upcoming steps openly;
- Engagement: creating a dialogue with other XR initiatives and practitioners;
- Alignment: ensuring the tools respond to real use cases and emerging standards across Europe.
The introduction provided a clear narrative thread for the session, preparing the audience for a series of concise, focused demonstrations of the project’s tools.
Tool Demonstrations: Showcasing the MOTIVATE XR Ecosystem
The heart of the webinar consisted of short presentations by four tool providers. Together, they offered a holistic view of the MOTIVATE XR ecosystem and demonstrated how each component contributes to building a flexible, interoperable, authoring-friendly XR environment.
Inscape VTS by CS Group
CS Group opened the technical segment by presenting Inscape VTS and its AI-supported authoring capabilities. The demonstration highlighted:
- Automated conversion of technical documentation into XR procedures,
- Streamlined workflow for scenario generation,
- Applications in safety-critical environments such as aerospace maintenance.
This contribution illustrated the potential for reducing manual authoring effort and improving the accessibility of XR creation tools.
KAYROX by TECNALIA
TECNALIA followed with an overview of KAYROX, a no-code web-based platform designed for collaborative XR content creation. They underscored:
- Deployment across VR, MR, AR and desktop platforms,
- Multi-user workflows with minimal technical barriers,
- Integration of 3D Gaussian Splatting to create realistic scenes,
- Support for augmented manuals and remote assistance.
This flexibility aligns closely with Motivate XR’s goal of making XR authoring more inclusive and scalable.
MIRA Digital Twin Platform by Maggioli group
Maggioli concluded the demonstrations with a presentation of MIRA, a digital twin platform designed to enrich XR training scenarios with real-world data. This backend system enables:
- Contextualised data integration,
- Dynamic simulations,
- Improved continuity between XR training and operational workflows.
Altogether, the tool demonstrations showcased a coherent and complementary technological environment designed to enhance authoring, deployment, and user experience across XR applications.
Interactive XR Technologies by 2Freedom
2Freedom presented a series of XR components that support user interaction, system integration, and intuitive navigation. Their work ensures that the various elements of MOTIVATE XR operate smoothly together, improving usability and interaction quality during training scenarios.
Adjustment of Q&A and Asynchronous Feedback Collection
While a live Q&A was initially planned, the extended interest in the tool presentations required an alternative approach. To ensure broad and inclusive feedback, the consortium:
- Shared the webinar recordings and slides with the BeyondXR Cluster,
- Distributed an online feedback survey,
- Encouraged partner organisations to circulate the materials internally.
This method enabled individuals who were unable to attend the live session to still provide input, increasing the diversity and depth of feedback collected for the next refinement cycle.
Why This Webinar Matters for D2.7 and the Broader Project
This webinar is a central deliverable for D2.7 because it:
- Connects MOTIVATE XR with the wider European XR ecosystem, reinforcing collaboration and standards alignment;
- Creates an open dialogue with external stakeholders, consistent with the objectives of Task 2.3;
- Validates project progress through external input, supporting a user-driven and evidence-based development approach;
- Prepares the ground for pilot work, strengthening the transition from internal development to real-world testing.
By opening the development process to other initiatives, the project reinforces its commitment to transparency, interoperability, and shared innovation.
Next Steps: Toward the Pilot-Centred Webinar
This webinar lays the foundation for a second, more application-driven session scheduled for Month 36 of the project. The next webinar will:
- Highlight real-world pilot scenarios,
- Present concrete case studies and lessons learned,
- Explore outcomes related to performance, adoption, and organisational value,
- Demonstrate how insights collected in the beta phase shaped the final versions of the tools.
Together, these two webinars form a coherent narrative arc: from ideation to demonstration to validation.
Author
Universidad Politécnica de Madrid
Iago Fernández-Cedrón is a Senior Researcher at UPM’s GATV, specialising in computer engineering and business management. His career focuses on applying research in emerging technologies, particularly immersive media, mixed reality, and AI-driven content analysis. He emphasises technology transfer and the practical deployment of research outcomes in industrial and European projects, with current interests in XR authoring and distributed digital ecosystems.
