Establishing a Foundation for Transparent and Compliant Research
Considering the quantity of datasets and research outputs that MOTIVATE XR will produce, implementing a solid data management strategy is more than just a checkbox- it is a fundamental stepping stone. A robust framework ensures all compliance with existing regulations while simultaneously laying the groundwork for the project’s legacy
The project aims to maximise the visibility and exploitation of its findings. By providing publicly available results that can be easily discovered and reused, MOTIVATE XR intends to catalyse further advancements in the field.
To achieve this the MOTIVATE XR Data Management Plan (DMP) centres on two core pillars: the implementation of the FAIR principles (Findable, Accessible, Interoperable, and Reusable) and the rigorous safeguarding of Intellectual Property Rights (IPR) and personal data in accordance with the General Data Protection Regulation (GDPR) standards.
Navigating the Intersection of Open Science and Data Protection
The current iteration of the IPR and DMP provides a comprehensive snapshot of the project’s data lifecycle. It tracks data handled across all work packages – from the initial authoring and experiencing tools to the core MOTIVATE XR platform and pilot evaluation results. This oversight covers critical processes including:
- Personal Data Protection: Ensuring participant privacy during pilot evaluations.
- Data Security & Storage: Implementing secure infrastructure to prevent unauthorised access.
- Open Science Integration: Using the Social, Ethical and Legal (SEL) Framework to promote transparency and responsible sharing.
In this ecosystem, managing IPR is crucial. The DMP carefully balances the push for “openness” with the need to protect the consortium’s key intellectual assets, such as proprietary models and unique workflows. By aligning with the Consortium Agreement (CA), the project guarantees that all data sharing respects existing ownership and licensing obligations.
As the project evolves, the DMP will serve as a “living document.” It will be continuously reviewed and updated to incorporate insights from ongoing activities and tool usage, ultimately providing a consolidated framework for world-class data governance and security.
Author
Maggioli Group
Sabrina Bianchi works as EU Project Manager in the R&D Department of Maggioli Group, one of Italy’s leading companies providing software and digital services for Public Administrations. After obtaining her master’s degree in international relations at the University of Bologna, she specialised in the dissemination, communication, and exploitation of European projects, particularly in the fields of Immersive Technologies, Sustainable Energy, and Artificial Intelligence.
